What is your mission?

• Oversee daily accounting operations, including Accounts Payable, Accounts Receivable, invoicing, payment tracking, reconciliations, and financial record maintenance.
• Manage and review client invoicing workflows using Sage Intacct, Salesforce, and client billing portals, ensuring timely, accurate, and confidential billing.
• Support Accounts Receivable activities, including invoice tracking, payment application, collections follow-up, credit memo processing, account reconciliations, and outstanding balance resolution.
• Support Accounts Payable processes, including vendor invoice processing, payment scheduling, reimbursement coordination, prepaid expense monitoring, and vendor account maintenance.
• Perform month-end accounting close activities, including account reconciliations, bank reconciliations, working paper preparation, audit support documentation, and financial reporting support.
• Maintain vendor records, W-9 documentation, banking information, and vendor onboarding while ensuring data accuracy and compliance.
• Prepare accounting reports, financial analyses, and operational reports to support leadership decision-making.
• Provide guidance, mentorship, and quality review for accounting staff supporting Accounts Payable and Accounts Receivable operations.
• Collaborate with leadership to improve accounting workflows, documentation, operational efficiency, and business continuity.
• Respond professionally to internal and external inquiries regarding billing, payments, vendor requests, and financial documentation.
• Ensure compliance with Generally Accepted Accounting Principles, internal controls, company financial policies, and confidentiality requirements.
• Develop and maintain standard operating procedures, accounting documentation, and process improvement initiatives.
• Perform additional accounting and finance responsibilities as assigned.

Who are we looking for?

• Bachelor's degree in Accounting, Finance, or a related field.
• Minimum 7 years of progressive accounting experience supporting month-end close, account reconciliations, financial reporting, general accounting, Accounts Payable, and Accounts Receivable.
• Minimum 5 years of experience working for a United States-based company.
• Proven experience supporting United States accounting operations, financial reporting, and business processes.
• Strong knowledge of Generally Accepted Accounting Principles, financial reporting, account reconciliations, Accounts Payable, Accounts Receivable, and general accounting procedures.
• Hands-on experience using Sage Intacct and Salesforce.
• Strong proficiency in Microsoft Excel, including financial reporting, reconciliations, formulas, data analysis, and financial tracking.
• Experience managing client invoicing, billing portals, payment processing, vendor management, bank reconciliations, audit support, and financial documentation.
• Experience supervising, mentoring, or reviewing the work of accounting team members is highly preferred.
• Experience working within professional services, executive search, consulting, recruitment, staffing, or similar corporate environments is highly preferred.
• Ability to independently manage accounting responsibilities with minimal supervision and limited onboarding.
• Strong analytical thinking and problem-solving abilities.
• Strong organizational skills and attention to detail.
• Ability to manage multiple priorities and meet deadlines in a fast-paced environment.
• Excellent written and verbal communication skills with the ability to work effectively with executives, clients, vendors, and internal stakeholders.
• High level of integrity, professionalism, discretion, and ability to handle confidential financial information.