What is your mission? 

You will provide the best service to our partner brands by performing these tasks:

​ Schedule Management

• Maintain project timelines using Smartsheet or equivalent tools

• Monitor progress vs. plan; proactively follow up with stakeholders

• Track permit and inspection milestones with government officials

• Develop procurement and submittal schedules

• Coordinate multi-agency permitting timelines

• Identify long-lead items that may impact project timelines

Budget Tracking

• Manage budget vs. actuals in Excel or QuickBooks

• Prepare financial forecasts and monthly variance reports

• Assist in client and lender requisitions with complete documentation

• Evaluate and document change orders

• Process contractor payments and value engineering documentation

• Maintain contingency logs and track project reserves

Meeting & Documentation Management

• Prepare briefing docs, agendas, and OAC meeting minutes

• Facilitate design and value engineering reviews

• Maintain organized project files and contact lists

• Document site progress through detailed field reports

• Track insurance, bonds, and permit compliance

• Maintain change orders, due diligence, warranty, and turnover packages

Office & Project Admin

• Manage project documentation systems and standard operating procedures

• Process contracts and maintain digital organization

• Create templates and build knowledge libraries for recurring project needs

• Coordinate RFPs, vendor selection, and consultant onboarding

• Support marketing, sales, and lease-up tracking

• Assist with punch list and occupancy requirement follow-ups

Who are we looking for?

• Bachelor’s degree in Business, Architecture, Construction, or related field

• Minimum of 5 years in real estate development, architecture, or construction

• Experience in government, education, or multifamily sector preferred

• Strong proficiency in Smartsheet, Microsoft Office 365, and Excel

• Experience with QuickBooks, Procore, or any ERP system

• Familiarity with reading and interpreting architectural drawings and specs

• Solid understanding of RFPs, value engineering, and construction admin

• Excellent organizational and communication skills