What is your mission? 

You will provide the best service to our partner brands by performing these tasks:

• Manage the executive’s calendar, including scheduling meetings and coordinating appointments.

• Maintain well-organized digital records, trackers, and filing systems.

• Regularly update and maintain accurate contact data and notes in our CRM (HubSpot).

• Monitor and follow up on action items, task deadlines, and open loops.

• Assist with meeting preparation, note-taking, summaries, and briefings.

• Conduct light research and verify contact information as needed.

• Support both internal team coordination and external communications.

• Provide light personal admin support (e.g., reminders, appointments, scheduling).

• Help implement and maintain structured workflows and systems.

• Conduct daily check-ins with the executive to align on priorities and updates.

Who are we looking for?

• At least 2 years of proven experience in administrative or executive assistant roles.

• Proven organizational skills and keen attention to detail.

• Self-starter with a project management mindset.

• Comfortable with accountability, structure, and clear follow-ups.

• Energized by supporting high-output, fast-paced environments.

• Strong written and verbal communication skills.

• Strong proficiency in HubSpot CRM (or similar tools).

• Highly organized with the ability to manage multiple priorities effectively.