What is your mission? 

You will provide the best service to our partner brands by performing these tasks:

 Accounts Receivable & Invoicing

• Prepare and send invoices and credit memos to wholesale customers via email or mail, ensuring accuracy of freight charges.

• Generate and post invoices for e-commerce transactions using the web order upload process.

• Coordinate with Customer Service and Shipping teams to resolve invoicing issues.

• Assist the Credit Manager in managing customer credit limits in Exenta and release orders for accounts on credit hold when appropriate.

• Record and verify customer payments, including credit card transactions (pre-authorization, final capture, and posting).

• Follow up on short payments and respond to customer inquiries regarding account balances.

• Provide customer account statements upon request.

Accounts Payable & Vendor Coordination

• Route vendor invoices for approval or match them with purchase orders; resolve discrepancies and ensure correct GL coding.

• Process vendor payments via check, ACH, or wire transfers; send remittance advice and manage bank account update requests securely.

• Verify and process employee expense reports in compliance with the company’s T&E policy.

• Identify use-tax-applicable expenses and process accordingly.

• Ensure all outstanding vendor obligations are properly credited upon payment; identify discount opportunities and handle stop-payment orders when needed.

Month-End & Financial Reporting Support

• Calculate accruals for vendor invoices received but not yet processed at month-end.

• Assist in financial reviews by analyzing expense variances against budgets and previous years.

• Record and verify petty cash entries and maintain supporting documentation.

• Organize and maintain accounts receivable files and records.

Team Collaboration & Workplace Culture

• Uphold and demonstrate company values in interactions with colleagues, customers, and vendors.

• Foster a culture of accountability, teamwork, and open communication within the organization.

• Collaborate effectively with other departments to streamline finance processes.

• Follow standard procedures and promote a transparent and inclusive workplace culture.

Environmental & Social Responsibility

• Champion the company’s mission, vision, and sustainability efforts in daily tasks.

• Actively reduce environmental impact through energy conservation, waste reduction, and recycling.

• Promote a safe, respectful, and inclusive work environment through professional and cooperative behavior.

Who are we looking for?

• Minimum of 5 years’ experience in an Accounts Receivable & Payable Clerk role.

• Proven experience in processing credit card payments for wholesale customers, including pre-authorization, capturing final amounts, and posting payments.

• Strong background in vendor payment processing, including check, ACH, and wire transfers.

• Excellent verbal and written communication skills to effectively interact with customers, vendors, and internal teams.

• Proficient in Microsoft Office Suite (Excel, Word, Outlook) and experienced with accounting software systems.