What is your mission? 

You will provide the best service to our partner brands by performing these tasks:

• Manage the CEO’s complex calendar across AU, EU, and UK time zones.
• Monitor inboxes, prioritize emails, flag urgent approvals, and follow up on actions.
• Organize meetings, events, and logistics including invitations, catering, facilities, and room setup.
• Coordinate domestic and international travel, itineraries, and accommodation.
• Prepare and distribute agendas, minutes, reports, and comprehensive Board packs.
• Log, process, and approve invoices, timesheets, and expenses.
• Liaise with clients, partners, and internal stakeholders on behalf of the CEO.
• Draft and refine internal communications such as CEO updates, announcements, and town hall messages.
• Track and follow up on commitments and action items from Executive meetings.
• Support business projects, improvement initiatives, and team activities.
• Assist with organizing team social events and internal engagements.
• Build strong working relationships across the Executive leadership team.

Who are we looking for?

• Bachelor’s degree in Business Administration, Management, Communications, or any related field.
• 3–5 years of experience in Executive Assistant, Senior Administrative, or Office Management roles.
• Proven experience managing executive calendars, schedules, and operational workflows.
• Advanced proficiency in Microsoft Office (Word, PowerPoint, Excel, Outlook).
• Strong written and verbal English communication skills.
• Skilled in preparing agendas, minutes, reports, and Board documentation.
• Ability to coordinate travel, events, and multi-timezone meetings.
• Strong numeracy skills and ability to create or maintain business data and basic reports.
• Highly organized with exceptional attention to detail.
• Able to multitask, prioritize tasks quickly, and take initiative with minimal supervision.
• Discreet and professional in handling confidential information.
• Resilient, able to work with direct or blunt communication styles, and does not take feedback personally.
• Responsive and reachable during work hours with a strong sense of ownership.
• Proactive, reliable, and comfortable coordinating with senior leaders and external partners.